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Category: Step 8: Config Folder Self Service

Step 8: Configuration Directory Creation (Folder Self Service)


Folder Self Service - Directory application is the answer from migRaven to the multitude of completely uncontrolled places of exchange, through which the departments exchange their files without any protection.

The directory application is a fast and easy solution to provide exchange folders for individual or even a group of users.

Once a folder has been created, all authorized users will be notified by e-mail with the appropriate link. Prerequisite, however, is that the e-mail function before configured has been.

In the Folder Creation menu the templates are created, which meet different requirements according to the following criteria:

  • storage location
  • authorization system
  • automatic deletion
  • groups

Different templates can be created and edited again.
This ensures that various options (eg permanent or delete folders) for individual
Situations are available.

Create templates

The folder creation menu can be found in the web client under Configuration.

Notes

General notes to be observed:

  • The destination folder for the exchange directory should be created before and as a separate project in migRaven be scanned
  • Logs of the operations are still available after deleting the directory
  • The group of domain users should be assigned to the requester role

configuration

With Create Template you can create and edit a new template.

Activate template
Here you activate or deactivate templates. Disabled templates can not be used when creating directories.

Name of the template
Enter a unique name for your template to identify it for later use.

Description of the template
Enter a description for the template to be created here

Regex validation

Specify (optionally) a regular expression that validates the directory name during creation. If this field is left blank, no validation takes place.
This allows the administrator to specify which (and how many) characters to use to name the folders.

Example:

^ [A-zA-Z0-9] {} $ 1,25

[A-zA-Z0-9]
Specifies that the name is allowed to contain all upper and lower case letters and numbers of 0-9.

1,25 {}
Specifies that the name may be between 1-25 characters.
$
Specifies that the rules must apply to the entire string entered.

There are Online Resources ready to test expressions.
Likewise one Overview on browser compatibility (bottom of the article).


Exchange Mode

Directories using Rights indirectly are created, serve the standardized installation of eg project directories. In the project mode, you have the option of defining a fixed directory structure with authorizations (button Structure & Permissions), which are automatically created below the requested directory.

Im indirectly mode Authorizations are assigned directly and not via newly created groups. Ideally, use role groups for the permissions when you define the structure.

project mode
In project mode, you can create complete folder structures instead of just a single exchange folder. These can either be read via a CSV. File, or can be created directly in the template.



Runtime of created folders
Here you configure whether the user can define a runtime for the directory. When the runtime has expired, the directory is automatically changed from migRaven deleted. For directories created in Exchange mode, the deletion period is already enabled by default.

renewal options
You can also set how often and how many days the user can extend the runtime after the directory has been created.

Selection of the destination path
Configure the path where directories based on this template are created. To do this, select an available project.

Structure & Permissions

This menu item exists only in project mode. Here you define the structure of the subfolders to be created, within
of the generated directory.

Access to the template

Here you set which users have access to this template when they request directories.
The user account search is based on the database entries of the AD-Scan.

  • AD Accounts: Define existing groups or user accounts from your AD, such as domain users, if all users in the domain should be able to request directories based on this template.
  • Add here the group of domain users for the migRavenWeb interface for all users within
    the domain is callable.

Save Template
Here the created template is saved

Role / account configuration


To allow authorized users to see the directory request option in their browser, you must select this option as Administrator in migRaven release.

The option can be found in the migration client under configuration Role / Account.

Roll Designer

Select the option Create a new directory for the data owner and for the requester role.

Then enter a comment in the comment field above and save the changes.


Download User Guide: Folder Self Service


Permanent link to this post: http://help.migraven.com/folder-request/