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Implementation Strategy for the Data Retention feature

migRaven.24 / 7 is installed in 30 minutes and fully operational after about 3-6 hours (depending on the scan).

Procedure:

  • Installation / setup
  • Assign Data Owner
  • Make Data Retention Configuration
  • Set up Folder Self-Service

In order to get the system up and running properly, coordination between the IT department and the specialist departments makes sense.

migRaven.24 / 7 is a tool that meets the interests of the IT department to optimize storage costs and equally to the interests of the departments in a more usable file storage.

Contrary to the assumption of the IT department that the users are reluctant to separate data, the intrinsic motivation of the user is optimally supported. The high degree of transparency about the IS and the course of the archiving processes creates a high level of acceptance. If in the past he was reluctant to separate himself from data, the user himself can now first understand and then initiate the data separation.

This document contains the guide for use by administrators and departments:

Manual

Identify Data Owner and in migRavenAssign .24 / 7

The most important step is and remains the identification of the DataOwer for the transfer of responsibility. The approach will be in this short movie erklärt.

After this is clarified and the owner within migRaven has been assigned to the directory, the owner can also log in and get a first overview.

From this point on, he can quickly make out those directories:

  • he wants to delete immediately
  • which are empty or orphaned (eg contains only files which in their opinion are old and thus no longer relevant to remain in the "active" directory area)

Configure archiving functions (data retention)

The fundamental question at this point is whether you want to outsource the data to a stand-alone server, or whether the data should remain on the same drive. The latter makes sense, for example, as long as you are still in a restructuring of the directories. You can find the instructions for the administrator here.

To activate this feature, two steps are necessary:

  1. the admin has to set up the central configuration. eg how permissions should be handled and where the data is to be archived.
  2. the assignment of an ad hoc or regular archiving job by an admin or previously assigned data owner.

Data retention as a data owner

The data owner is greeted with a click on the archiving button with a sideways extending menu.

Here you can choose between planned or ad hoc archiving.

AdHoc = Immediate execution within a few minutes
/ Scheduled Scheduled = Time span configured by the administrator

In addition, click on the option if you want to delete the empty folder. Enter a comment
and start the process.

The upcoming work steps are processed one after the other:

The destination directory is generated

The data is being moved

Links to the archived data are created.

Permanent link to this post: http://help.migraven.com/einfuehrungsstrategie-fuer-migraven-24-7/