Directory creation via template

Note: You can find out how to create a directory using the Desktop Client here: Create directories with your own permissions

Create the folders you need based on templates.
As a data owner, you can manage authorizations at any time. Set or revoke permissions in seconds - without IT support.

Click on "Create directory" to create a new folder and set up access for other employees to this new folder:

It opens on the right side a menu under which you get the different options for the new directory:

Select / change a template

When you create a new directory, a template is selected by default. The following example uses the ShareDataToOthers template. The description of the template below provides information on the purpose of the template.

If you want to use a different template for your new folder, click in the template window. This will open the selection of templates:

Now you have the option of selecting a template that suits you best for the new directory you want to create.

Name directory

In the next step, give the new directory a name.

Type it into the field (#1) , like in the following example “Test Folder”:

The new folder you create will be attached to the displayed directory path. The complete path is displayed below the input field (No. 2). In this example, the path is after creating the new directory  \\TEST-FS2-2016\TE_Test\Exchange\Test Folder.

Enter data owner (directory manager).

When you create a new folder, you are also set as the data owner responsible for the directory. Your username will be displayed automatically.

You can designate up to four other employees as data owners. To do this, type in the user name of the colleague and wait until migRaven.24/7 will submit a corresponding proposal to you. Select it by clicking in the blue area - or with the Enter key.

The additional responsible user is added to the system and automatically receives – like all data owners – “change plus” rights to the new directory. Note: When you mouse over a user account, information about the user appears in a tooltip. You can find out more about the AD attributes here.

Specifying Other Eligible Accounts

You can authorize further user accounts to your new directory and choose between the rights RE (read and execute) and MX (change plus). In the search box, type the name you want. The standard search extends to users, groups and departments. You can also remove individual checkboxes from users / groups / departments to get a more relevant search result.

In the example we enter "Sales" and get two entries in the search result:

Search result #1: This is the user Sam Sales

Search result #2: This is the Sales group, identified by a group icon.

Case 1: Selecting a user account

By clicking on Sam Sales (the #1 search result), the user account appears in the list of authorized accounts. By default, the authorized account is assigned the “RE” right. You can also change this by clicking on "MX".

Case 2: Selection of a group

When you enter "Sales", the group "sales" appears in the second search result. By clicking on the search result, you can authorize the "sales" group to your directory and it will appear in the list of authorized accounts. By default, the authorized account is assigned the “RE” right. You can also change this by clicking on "MX".


Would you like to know which users belong to the "sales" group? Or authorize only certain users of the "sales" group? A blue field appears after the group name in the search result and in the list of authorized accounts. The number in it tells you how many people belong to this group. You can click on this marked field to get further information in a side window that now appears:

In the side window you can also authorize only certain members of the "sales" group to access your new directory. In our example it is only one person. Note: When hovering over a user account, information about the user appears in a tool tip. You can find out more about the AD attributes here.

Specify further settings / expiry date

In migRaven.24/7 you can also specify a runtime for the new directory when creating a directory. This is useful, for example, for folders for exchanging files that you only need for a short time. To ensure that these newly created directories do not burden the entire file storage in the long term, you should specify an expiry date directly. The default is 3 days, but you can adjust it to suit your needs.

Click on the selection of days (1) or on the calendar symbol (2) and thus determine the runtime in days for the new directory to be created.

You will be informed by email before the end of the term. If the template used allows the term to be extended, you can extend the term again if necessary.

Usage Notice

Enter the purpose here, such as "Exchange folder between marketing and sales".

Comment on creation

Use the comment field to inform your colleagues involved in the new directory. They will receive your message directly as an email. For example, briefly explain why you are creating the new folder.

Important: so that your settings are retained and the new directory is actually created, you must click on CREATE.

After a short wait, the view automatically returns to the start screen. As soon as the new directory has been read in by the system, it is displayed in the overview.


Permanent link to this post: https://help.migraven.com/folder-self-service-verzeichniserstellung-fuer-mitarbeiter/