Implementation strategy for the "data retention" function of migRaven.24/7

The data retention or archiving strategy of migRaven.24 / 7 differs fundamentally from all previous archiving approaches for file servers or HSM systems. migRaven.24 / 7 offers considerable advantages because the directory structures are automatically optimized for the user. Storage space is saved at the same time. So there are two benefits.
migRaven.24/7 can be installed within 30 minutes and set up to be fully functional and automatic within 3-6 hours.

The installation of migRaven.XNUMX/XNUMX can be separated into four different sections, those being:

  • Installation of migRaven.XNUMX/XNUMX and its dependencies
  • Assign Data Owner
  • Set up Data Retention Configuration
  • Set up Folder Self-Service

In order to get the system up and running properly, coordination between the IT department and the department administration is of utmost importance.

migRaven.24/7 is a tool that meets the interests of the IT department to optimize storage costs and equally to the interests of the departments in a more usable file storage.

Contrary to the assumption of the IT department, that the users are reluctant to separate data, the intrinsic motivation of the user is optimally supported. The high degree of transparency about the current status and the course of the archiving processes creates a high level of acceptance within users. If in the past the user was reluctant to distance themselves from data, the user alone can now understand and then initiate the data separation.

Archiving strategy from migRaven.24/7

This document contains the guide for use by administrators and departments:


Identifying and assigning Data Owner in migRaven.24/7

The most important step remains the identification of the Data Owner for transfering and reassigning responsibility . This process will be explained in this short movie here.

After setting up the Data Owners for the corresponding folders, the set Data Owners now have the ability to check the overview listing their respective folders.

Starting this moment it's an easy job for the DO to identify directories

  • which can be deleted immediately
  • which are empty or orphaned (contains only files which in their opinion are old and thus no longer relevant to remain in the "active" directory area)

Configure Data Retention (archiving function)

The fundamental question at this point is whether you want to outsource the data to a stand-alone server, or whether the data should remain on the same drive. The latter makes sense, for example, as long as you are still restructuring the directories. You can find the instructions for the administrator here..

To activate this feature, two steps are necessary:

  1. the migRaven admin has to set up the central configuration: How permissions should be handled when archived and where the data is to be moved to.
  2. the assignment of an ad-hoc or regular archiving job by a previously assigned DO or an admin.

Data Retention as a Data Owner

By clicking on the archiving button the DO is greeted by a menu extending to the right.

In this screen you also have the possibility to still switch between ad-hoc and planned archiving.

ad-hoc = Immediate execution within a few minutes
Scheduled = Time span configured by the migRaven admin

<b>In addition, enable the option to delete all empty folders and enter a comment</b>
<b>and start the process.</b>

The upcoming work steps are processed one after the other:

-The destination directory is generated

-The data is moved

-Links to the archived data are set up

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